Last updated: 03 June 2026

Plain English Summary

This summary is here to make our Terms and Conditions easier to understand. It does not replace the full Terms and Conditions below. You should still read the full Terms carefully, as they contain the legal agreement between you and Lite Books.

Lite Books is an online software service designed mainly for Irish sole traders and small businesses. It helps with things like invoicing, quotes, customers, suppliers, expenses, VAT reports, VAT RTD returns, Stripe payment information, reports, notifications, invoice logs and, where available, multi-user access. Lite Books is designed around Irish business needs and the Irish VAT system.

Lite Books helps you manage and organise your business information, but it is not an accountant, tax adviser, payroll adviser, financial adviser or legal adviser. You are responsible for checking your invoices, VAT reports, RTD information, payroll information, reports and any files before relying on them or submitting anything to Revenue.

Subscriptions are paid in advance. Payments are processed through Stripe. Prices are shown excluding VAT unless stated otherwise. If a payment fails more than twice, your account may be suspended until payment is made.

You can cancel your subscription from within your Lite Books account. If you cancel, your paid access will normally continue until the end of your current billing period. Monthly subscription payments are usually non-refundable once the billing period has started, unless you contact us within 7 days of the billing period starting or unless a refund is required by law. Annual subscriptions may be eligible for a pro-rata refund if cancelled within the first 6 months of the annual billing period, with the used months deducted.

If you connect Stripe to Lite Books, your payments, card processing, chargebacks, disputes, refunds and payouts are handled through your own Stripe account. Lite Books does not take a commission or transaction fee on your customer payments.

You own your business data. Lite Books owns the software, platform, brand, design, logo and related intellectual property. You must not copy, resell, reverse engineer or commercially exploit Lite Books without permission.

Lite Books may be unavailable from time to time for maintenance, updates, security work, technical issues or third-party service issues. We will try to keep disruption to a minimum.

You are responsible for your account, your users, the data you enter, and making sure you have permission to upload customer, supplier, employee and business information into Lite Books.

These Terms are governed by the laws of Ireland. If a dispute cannot be resolved between us or through mediation, the Irish courts will be the venue for disputes, subject to any mandatory consumer rights that may apply.

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Full Terms and Conditions

1. About these Terms

These Terms and Conditions, together with any documents referred to in them, govern your access to and use of Lite Books.

Lite Books is operated by Stapolin Sales t/a Lite Books, a sole trader business located at Monksfield Park, Athlone, Co. Roscommon, Ireland.

Business registration/reference number: 392012
VAT number: IE7186036A
Support email: support@litebooks.ie

In these Terms:

• “Lite Books”, “we”, “us” and “our” means Stapolin Sales t/a Lite Books.
• “You”, “your”, “user” and “customer” means the person, business, organisation or account holder using Lite Books.
• “Services” means the Lite Books website, software, platform, applications, tools, subscriptions, support services and related services.
• “Account” means your registered Lite Books account.
• “Customer Data” means the business, personal, accounting, tax, payroll, customer, supplier, invoice, quote, expense, payment or other information entered, uploaded, stored or processed through your Lite Books account.
• “Subscription” means a paid plan giving access to Lite Books.
• “Subscription Fees” means the fees payable for your selected Lite Books plan.
• “Third-Party Services” means services provided by third parties, including Stripe, Revolut Pay, Google Analytics and other providers connected to or used by Lite Books.

By creating an account, starting a free trial, subscribing to a paid plan, accessing Lite Books or using the Services, you agree to these Terms.

If you do not agree to these Terms, you must not use Lite Books.

2. Who Lite Books is for

Lite Books is designed mainly for sole traders and small businesses operating in Ireland.

Lite Books may also be used by personal users where they find it useful, but the platform is primarily intended for business use.

Lite Books is designed specifically for Irish businesses and the Irish VAT system. It is not recommended for businesses outside Ireland, as tax, accounting, VAT, payroll and reporting rules may differ in other countries.

You must not use Lite Books for any unlawful activity or for any business, transaction or purpose that is illegal under Irish law.

3. Description of the Services

Lite Books provides online software tools that may include, depending on your plan and available features:

• Invoicing
• Quotes
• Customer records
• Supplier records
• Expense tracking
• VAT reports
• VAT RTD return support
• Downloadable files that may assist with VAT return preparation or ROS upload
• Stripe Connect integration
• Stripe payouts and balances information
• Revolut Pay payment options through Stripe, where available
• Reports
• Notifications
• Invoice logs and activity logs
• Multi-user access
• User roles and permissions
• Help centre and email support

Some features may only be available on certain plans. Some features may be introduced, changed, limited, removed or replaced over time.

Payroll is not currently included in Lite Books at the date these Terms were prepared. Payroll functionality may be introduced in the future. If payroll is added, it may be subject to additional terms, disclaimers, plan limits or usage requirements.

Lite Books does not currently submit returns directly to Revenue. Lite Books may provide information, reports or downloadable files that can help you prepare or submit tax-related information, but you remain responsible for checking and submitting anything required by Revenue.

4. No accounting, tax, payroll, financial or legal advice

Lite Books is a software tool. It is not a substitute for professional advice.

Lite Books does not provide accounting, bookkeeping, tax, VAT, payroll, financial, legal, employment law or Revenue compliance advice.

You are responsible for:

• Entering accurate and complete information into Lite Books
• Reviewing all invoices, quotes, expenses, VAT reports, RTD information, payroll information, reports and downloadable files
• Checking that any tax, VAT, payroll, accounting or business information is correct before relying on it
• Submitting returns, payments, filings or other information to Revenue on time
• Keeping appropriate business and tax records
• Getting advice from an accountant, tax adviser, payroll adviser, solicitor or other professional where needed

Lite Books is not responsible for penalties, interest, surcharges, Revenue enquiries, incorrect filings, missed deadlines, tax underpayments, tax overpayments, payroll errors, accounting errors or other losses caused by inaccurate user data, incorrect settings, user decisions, third-party data, changes in law or failure to obtain professional advice.

5. Account registration

To use Lite Books, you may need to create an account.

You agree to provide accurate, current and complete information when creating your account and to keep that information up to date.

You are responsible for maintaining the confidentiality of your login details and for all activity that takes place under your account.

You must notify us as soon as possible if you believe your account has been accessed without permission or if your login details have been compromised.

We may suspend or restrict access to your account if we reasonably believe there is a security risk, unauthorised access, misuse, non-payment, fraud, breach of these Terms or any other issue that may affect Lite Books, other users or third parties.

6. Account owners, users and permissions

Certain Lite Books plans may allow an account owner to invite additional users.

User roles may include:

• Member
• Admin
• Read-only

The account owner is responsible for:

• Deciding who can access the account
• Assigning appropriate permissions
• Removing users who should no longer have access
• The actions, omissions and activity of invited users
• Ensuring invited users comply with these Terms

You should only invite users who are authorised to access the relevant business information.

Two-factor authentication is not currently available but may be introduced in the future.

7. Subscription plans

Lite Books currently offers the following plans:

• Starter
• Growth
• Professional

Plan names, features, prices and limits may change over time.

Subscriptions may be available on a monthly or yearly basis.

Each plan may include a free trial. The length and availability of any free trial may be shown on the Lite Books website or during signup.

Yearly subscriptions may include two free months, meaning the user pays the equivalent of 10 monthly payments for 12 months of access. This is a yearly billing offer and is not a separate cash discount unless stated otherwise.

Some features may only be available on selected plans.

8. Pricing and VAT

Subscription prices are shown excluding VAT unless clearly stated otherwise.

VAT will be charged where applicable.

You are responsible for providing accurate billing, VAT and business information.

We may change our prices in the future. As Lite Books is a startup, early users may be offered lower pricing. Where we increase prices, we may choose to allow existing subscribed users to remain on their original subscription price for as long as they maintain an active subscription, but this is not guaranteed unless expressly confirmed by us in writing.

If your subscription ends, is cancelled, is suspended for non-payment or is later restarted, any previous pricing may no longer be available.

9. Payments

Subscription Fees are payable in advance for each billing period.

Payments are processed through Stripe or another payment provider made available by Lite Books.

By subscribing to a paid plan, you authorise Lite Books and/or its payment processor to charge your selected payment method for the applicable Subscription Fees, VAT and any other charges you agree to.

You must keep your payment details up to date.

If a payment fails, we may retry the payment. If payment fails more than twice, we may suspend or restrict your account until payment is successfully made.

You remain responsible for any unpaid Subscription Fees.

10. Free trials

Lite Books may offer free trials for some or all plans.

The details of the free trial, including the trial length and what happens when the trial ends, will be shown during signup or on the Lite Books website.

We may change, limit, withdraw or refuse free trials at any time.

Unless stated otherwise, a free trial is intended to allow you to evaluate Lite Books before becoming a paid subscriber.

11. Cancellation

You may cancel your subscription from within your Lite Books account.

Unless stated otherwise, cancellation takes effect at the end of your current paid billing period. You will normally continue to have access to paid features until the end of that billing period.

Cancelling your subscription does not automatically delete your account or Customer Data.

Deleting your account, where available, may be separate from cancelling your subscription.

You are responsible for cancelling your subscription before renewal if you do not want to be charged for the next billing period.

12. Refunds

This section applies unless a refund is required by law.

For monthly subscriptions, Subscription Fees are generally non-refundable once the billing period has started. However, if you contact us within 7 days of the billing period starting, we may consider a refund request.

For yearly subscriptions, you may request a pro-rata refund if you cancel within the first 6 months of the annual billing period. If approved, the refund will be calculated by deducting the months already used from the annual amount paid.

Refunds are not normally available for yearly subscriptions cancelled after the first 6 months of the annual billing period, unless required by law or agreed by us at our discretion.

If your subscription renews accidentally, you should contact us within 7 days of the renewal date. We may consider a refund request, particularly where there has been little or no use of the account after renewal.

We may refuse a refund where we believe there has been misuse, abuse of the refund policy, breach of these Terms, excessive use of the Services, or where the refund request is not reasonable in the circumstances.

Refunds may be returned to the original payment method and may take time to appear depending on the payment provider and banking system.

13. Consumer cancellation rights

Lite Books is mainly intended for Irish sole traders and small businesses. However, some users may be consumers for the purposes of consumer protection law.

Where you are legally entitled to a cooling-off period or cancellation right, nothing in these Terms limits that right.

If consumer cancellation rights apply, you may have the right to cancel within 14 days of entering into the contract, subject to any lawful exceptions for digital services, immediate access, consent to start the service, acknowledgement of loss of cancellation rights, or other applicable rules.

If you are using Lite Books for business purposes, consumer cancellation rights may not apply to you.

This section should be read subject to applicable Irish and EU consumer law.

14. Stripe, Revolut Pay and third-party payment services

Lite Books allows users to connect their own Stripe account through Stripe Connect.

Where you connect Stripe, your customer payments, card processing, Revolut Pay availability, payouts, refunds, chargebacks, disputes and payment processing are handled by Stripe through your own linked Stripe account.

Lite Books does not take any commission or transaction fee from your customer payments. Stripe or other payment providers may charge their own fees.

You are responsible for:

• Your Stripe account
• Complying with Stripe’s terms and policies
• Stripe fees
• Chargebacks
• Disputes
• Refunds
• Payout delays
• Payment failures
• Customer payment issues
• Any restrictions, holds, reserves or account actions applied by Stripe

Lite Books is not responsible for Stripe outages, payment failures, delayed payouts, chargebacks, disputes, incorrect Stripe information, Stripe account restrictions or any other issue caused by Stripe or another payment provider.

Lite Books does not store customer card details. Card details and payment processing are handled by Stripe or the relevant payment provider.

From time to time, you may need to reconnect your Stripe account due to security updates, expired permissions, changes to Stripe, changes to Lite Books or other technical reasons.

15. Tax, VAT, RTD and Revenue-related features

Lite Books may provide tools to help with VAT reports, VAT RTD returns and Revenue-related preparation.

These tools are for convenience and support only.

Lite Books does not guarantee that any VAT report, RTD report, downloadable file, tax figure, accounting figure or Revenue-related information is complete, accurate or suitable for submission.

You are responsible for reviewing all information before using it or submitting it to Revenue.

You are responsible for ensuring that:

• Your VAT rates are correct
• Your invoices are correctly issued
• Your expenses are correctly recorded
• Your VAT treatment is correct
• Your RTD information is correct
• Your Revenue submissions are correct and on time
• Your business records are complete and retained as required by law

Lite Books is not liable for any Revenue penalties, interest, surcharges, audits, enquiries, incorrect submissions, missed deadlines, underpayments or overpayments arising from your use of the Services.

16. Payroll features

Payroll functionality is not currently available in Lite Books.

If payroll functionality is introduced in the future, it may help users prepare, organise or process payroll-related information.

Payroll rules can be complex and may involve PAYE, PRSI, USC, employment records, payslips, Revenue reporting and employment law obligations.

If payroll functionality is added, you will remain responsible for checking all payroll information and ensuring compliance with Revenue, tax, employment and payroll obligations.

Lite Books will not be responsible for payroll errors, employee payment errors, incorrect deductions, incorrect Revenue submissions, missed payroll deadlines, employment law claims or penalties arising from your use of payroll features.

17. Bank feeds and financial data

At present, Lite Books does not provide full bank feed functionality.

Lite Books may provide Stripe-related financial information, such as payouts and balances, through a connection with Stripe.

Any financial information received from Stripe or another third party depends on that third party’s systems, data and availability.

You are responsible for checking financial information against your own bank, Stripe and accounting records.

Lite Books is not responsible for errors, delays, omissions or inaccuracies in data received from Stripe or any other third-party service.

18. Acceptable use

You must not use Lite Books to:

• Break the law
• Facilitate fraud, tax evasion, money laundering or illegal activity
• Upload or transmit malicious code, viruses or harmful material
• Attempt to gain unauthorised access to Lite Books, other accounts or third-party systems
• Interfere with the security, stability or performance of Lite Books
• Send spam, unlawful communications or misleading invoices
• Impersonate another person or business
• Misrepresent your identity, business, goods or services
• Copy, scrape, reverse engineer, resell or exploit Lite Books without permission
• Use Lite Books in a way that may damage our reputation, systems, users or third parties

We may suspend or terminate your account if we reasonably believe you have breached this section.

19. Customer Data

You own your Customer Data.

You are responsible for your Customer Data, including its accuracy, legality, completeness and suitability.

You confirm that you have the right and authority to enter, upload, store and process Customer Data in Lite Books, including any personal data relating to customers, suppliers, employees, contractors, business contacts or other individuals.

You grant Lite Books permission to process Customer Data as necessary to provide, maintain, secure, support and improve the Services, comply with legal obligations, prevent misuse, resolve disputes and enforce these Terms.

We may use aggregated or anonymised information to understand usage, improve Lite Books, develop features and analyse performance, provided it does not identify you or any individual.

20. Data protection and privacy

Your use of Lite Books is also subject to our Privacy Policy.

The Privacy Policy explains how we collect, use, store and protect personal data.

Where you upload personal data relating to your customers, suppliers, employees, contractors or other individuals, you are responsible for ensuring that you have a lawful basis to do so and that your use of Lite Books complies with applicable data protection law.

Depending on the circumstances, you may act as the data controller for Customer Data and Lite Books may act as a data processor for that data. Lite Books may also act as a data controller for certain information, such as account, billing, support, analytics and business administration data.

Where required by law, a separate Data Processing Agreement may apply.

Lite Books may use essential cookies, session cookies, analytics tools, internal analytics, newsletter signup tools and marketing communications tools. Further details should be set out in our Privacy Policy and Cookie Policy.

21. Service emails and marketing emails

We may send you service emails relating to your account, subscription, payments, security, maintenance, updates, new features or important changes to Lite Books.

We may also send marketing emails, newsletters or product updates where permitted by law or where you have signed up to receive them.

You may unsubscribe from marketing emails where an unsubscribe option is provided. You may still receive essential service emails relating to your account or the Services.

22. Data retention, backups and account closure

You are responsible for keeping records required for tax, accounting, payroll, legal or business purposes.

Lite Books may retain Customer Data, account records, billing records, contractual records, complaint records and support records for as long as required by law or as necessary for legitimate business purposes, including tax, accounting, legal, dispute resolution, fraud prevention, security and contract enforcement purposes.

Accounting and tax-related records may be retained for no less than 6 years where required or appropriate.

If you cancel your subscription, your data may remain stored unless and until your account is deleted, subject to legal, technical and backup retention requirements.

Data export is not currently available as a self-service feature within Lite Books, but it is planned for the future. Until export functionality is available, you should maintain your own records and copies of important information.

Deleted data may remain in backups for a limited period before being overwritten or permanently removed.

We may be unable to recover data once it has been permanently deleted.

23. Security

We take reasonable steps to protect Lite Books and Customer Data.

However, no online service, software platform or data transmission can be guaranteed to be completely secure or error-free.

You are responsible for:

• Keeping your login details secure
• Using strong passwords
• Controlling access to your account
• Removing users who no longer need access
• Keeping your devices and email accounts secure
• Notifying us promptly of suspected unauthorised access

We may suspend access to your account where we reasonably believe there is a security risk.

24. Service availability, maintenance and updates

We aim to keep Lite Books available and reliable, but we do not guarantee uninterrupted, error-free or continuous access.

Lite Books may be unavailable due to:

• Planned maintenance
• Emergency maintenance
• Software updates
• Security work
• Hosting issues
• Internet or network issues
• Third-party service issues
• Stripe or payment provider issues
• Bugs or technical faults
• Events outside our reasonable control

We may update, change, add, remove, suspend or replace features from time to time.

We will try to keep disruption to a minimum where reasonably possible.

25. Support

Lite Books provides email support and a help centre.

Support email: support@litebooks.ie

Support hours are generally 9:00am to 6:00pm, Monday to Saturday, excluding public holidays and periods where support is unavailable due to illness, emergency, holiday, maintenance or other reasonable circumstances.

We aim to respond to support requests as soon as reasonably possible. Responses are typically within 24 hours or less, but we do not guarantee a specific response time unless expressly agreed in writing.

Support does not include accounting, tax, payroll, legal, financial or business advice.

26. Intellectual property

Lite Books owns or licenses all rights in the Services, including the software, platform, code, design, layout, features, workflows, branding, trade names, logos, documentation and content.

You are granted a limited, non-exclusive, non-transferable, revocable right to access and use Lite Books in accordance with these Terms and your subscription plan.

You must not:

• Copy Lite Books
• Resell Lite Books
• White-label Lite Books
• Reverse engineer Lite Books
• Modify or create derivative works from Lite Books
• Use Lite Books to build a competing product
• Commercially exploit Lite Books without written permission

All rights not expressly granted to you are reserved by Lite Books.

27. Feedback and suggestions

If you provide ideas, feedback, suggestions or feature requests, you agree that we may use them without restriction or payment to you.

This does not affect your ownership of Customer Data.

28. Suspension and termination by Lite Books

We may suspend, restrict or terminate your access to Lite Books if:

• You fail to pay Subscription Fees
• Your payment fails more than twice
• You breach these Terms
• You misuse the Services
• You use Lite Books for illegal activity
• You create a security risk
• You infringe our rights or the rights of others
• We are required to do so by law
• Your use may harm Lite Books, other users or third parties
• We reasonably believe suspension or termination is necessary

Where appropriate, we may give you notice and an opportunity to resolve the issue. However, we may act immediately where necessary for security, legal, fraud prevention or operational reasons.

29. Effect of cancellation, suspension or termination

If your subscription is cancelled, suspended or terminated:

• Your access to paid features may stop or be restricted
• You may remain responsible for unpaid amounts
• You may lose access to certain features or data
• We may retain data as described in these Terms and our Privacy Policy
• Sections intended to survive termination will continue to apply

Cancellation, suspension or termination does not affect rights or obligations that arose before the cancellation, suspension or termination date.

30. Third-party services

Lite Books may integrate with or rely on third-party services, including Stripe, Revolut Pay, analytics providers, hosting providers, email providers and other technology providers.

Third-party services are governed by their own terms, policies and privacy notices.

We are not responsible for third-party services, including their availability, security, accuracy, pricing, fees, decisions, outages, errors or changes.

We may add, change, suspend or remove third-party integrations at any time.

31. Limitation of liability

Nothing in these Terms excludes or limits liability where it would be unlawful to do so.

To the fullest extent permitted by law, Lite Books will not be liable for:

• Loss of profits
• Loss of revenue
• Loss of business
• Loss of goodwill
• Loss of anticipated savings
• Business interruption
• Loss or corruption of data
• Revenue penalties, interest or surcharges
• Incorrect tax, VAT, RTD, payroll or accounting submissions
• Missed filing or payment deadlines
• Chargebacks, payment disputes or payout delays
• Third-party service failures
• Indirect, special or consequential loss
• Loss caused by inaccurate, incomplete or incorrect user-entered data

To the fullest extent permitted by law, Lite Books’ total liability arising out of or relating to the Services or these Terms shall be limited to the Subscription Fees paid by you to Lite Books in the 12 months before the event giving rise to the claim.

If you are a consumer, this section does not affect any mandatory rights you have under consumer law.

32. Disclaimer

Lite Books is provided on an “as is” and “as available” basis.

We do not guarantee that:

• Lite Books will meet all of your requirements
• Lite Books will be uninterrupted, secure or error-free
• Reports, calculations or downloadable files will always be accurate
• Third-party data will always be accurate or available
• All bugs or errors will be fixed immediately
• The Services will be suitable for every business or personal use case

You use Lite Books at your own risk and remain responsible for checking all information before relying on it.

33. Indemnity

If you use Lite Books as a business user, you agree to indemnify and hold Lite Books harmless against claims, losses, costs, damages, expenses and liabilities arising from:

• Your breach of these Terms
• Your misuse of the Services
• Your Customer Data
• Your unlawful processing of personal data
• Your invoices, quotes, reports, payroll data or tax-related information
• Your breach of third-party terms
• Your illegal or unauthorised use of Lite Books
• Claims made by your customers, suppliers, employees, contractors, invited users or other third parties

This section applies to the fullest extent permitted by law.

34. Changes to Lite Books

Lite Books is a growing product and may change over time.

We may add, remove, replace, rename, redesign, limit or change features, plans, pricing, integrations, support options and technical requirements.

Where a change is material, we will try to give reasonable notice where practical.

35. Changes to these Terms

We may update these Terms from time to time.

If we make material changes, we may notify you by email, in-app notification, website notice or another reasonable method.

Your continued use of Lite Books after updated Terms take effect means you accept the updated Terms.

If you do not agree to the updated Terms, you should stop using Lite Books and cancel your subscription.

36. Complaints and disputes

If you have a complaint or dispute, please contact us first at:

support@litebooks.ie

We will try to resolve the matter fairly and reasonably.

If a dispute cannot be resolved between the parties, the parties may consider mediation before court proceedings where appropriate.

If the dispute cannot be resolved directly or through mediation, the Irish courts will be the venue for disputes, subject to any mandatory consumer rights that may apply.

37. Governing law

These Terms are governed by the laws of Ireland.

Subject to any mandatory consumer rights that may apply, the Irish courts shall have jurisdiction over disputes arising from or relating to these Terms or the Services.

38. General terms

If any part of these Terms is found to be invalid or unenforceable, the remaining parts will continue to apply.

Our failure to enforce any part of these Terms does not mean we waive our right to enforce it later.

You may not transfer your rights or obligations under these Terms without our written permission.

We may transfer our rights or obligations where reasonably necessary, including as part of a business sale, restructuring, merger or transfer of the Lite Books service.

These Terms, together with any documents referred to in them, form the agreement between you and Lite Books.

39. Contact

Lite Books is operated by:

Stapolin Sales t/a Lite Books
Monksfield Park
Athlone
Co. Roscommon
Ireland

Business registration/reference number: 392012
VAT number: IE7186036A

Email: support@litebooks.ie